Everything You Need to Know Before Starting a Zoom Meeting

The events industry has taken a huge hit due to the ongoing health crisis. From party rentals to availing wedding tent rental packages, it may take a while before the affected industries can get back up to their feet again.

Then again, there are many ways that the event industry can cope up with the current situation. Some event rentals and outdoor party rentals opted to rent out their equipment to help other industries and individuals affected with COVID-19.

Working at home in the time of COVID-19

A lot of companies opted for their employees to work at home. Not only has it saved a lot of jobs but also business owners. Working at home enabled businesses to operate in the comfort of home. At the same time, it also provided a source of income for those working in offices.

The only downside is that in-person meetings are impossible these days. But office life is not complete without meetings. It helps in realigning the team’s objectives and goals. It is also where the supervisor or the team members express concerns that might affect the company’s set goals.

However, meetings aren’t really a challenge anymore as long as you have a good internet connection. There are many ways to stay in touch with your team members. One way is by using video conferencing apps such as Zoom.

What you need to know about Zoom

Zoom is a popular video conferencing app that enables users to have a face-to-face meeting using your smartphone, desktop, or laptop. It also enables the user to invite several people to join the virtual meeting and see each other on-screen while doing so.

Videoconferencing apps such as Zoom is becoming a popular app to hold virtual meetings and conferences. It also has several features which makes it an efficient tool for business owners and individuals alike.

Anyone can install and use Zoom. Even those with event rentals business or any kind of business can use Zoom or other similar video conferencing apps. Although there are other video conferencing apps like Skype, Zoom remains the most popular these past few months.

How to use Zoom more efficiently

Meetings will still be a necessary part of your work-at-home life. It may be only in the meantime. But it can surely benefit not only businesses but also for personal use. Like in any other apps, you need to familiarize yourself with how this app works.

It’s not really complicated to use. You just need to download or run the app on your smartphone, desktop, or laptop. Set a meeting, invite friends, and go on with your intended agenda. Here are other ways on how you can utilize Zoom for your business meetings.

Set a Meeting ID

With Zoom, you can set meetings at a specific time. But to make this process easier, you can set a Meeting ID instead. It can be reused countless times, saving you time from setting up a new room every time. Team members can save the meeting ID so that the host won’t give it out over and over again.

You can use videos or chats.

Aside from audio and video meetings, you can also use Zoom for instant messaging. It can be sent to a person or as a group. This enables communication without interrupting the speaker and the ongoing video meeting. You can also share files, images, and other documents through the chat feature.

Enables control over the meeting.

The meeting’s host can control the meeting. For one, the host can control the participants’ video and audio settings. The participants can also adjust their settings accordingly.

Screen sharing

This is another Zoom feature that lets participants share their screens when needed. Documents and files can be shared and presented in real-time. Zoom is also available for free and pro plans. If you are using Zoom for free, you can only do meetings for 40 minutes at most. If you prefer paying for it, you can use it for up to 24 hours.

A word of advice

Online meetings are a thing these days due to the pandemic. It is necessary for running a business and keeping operations in check. At the same time, it enables business owners to check on their employees and their respective tasks. In other words, online meetings make both employees and employers productive even during this pandemic.

It doesn’t matter which industry you work under. You can still be productive as a party tent rentals owner or employee. It depends on how you use technology to keep the business going.

You can still contribute to the betterment of the front liners as an owner of corporate tent rentals in Maryland or any kinds of business you have. At the end of the day, we should help each other get through these challenging times.