How To Deal With Last-Minute Wedding Vendor Cancellations

One of the most difficult aspects of wedding planning is finding the right vendor and choosing the right wedding tent rental packages. But there is something more frustrating? Do you know what it is? It’s when the vendor cancels last-minute. Here is what you can do in these situations so that you don’t burn yourself out completely.

Keep The Current Circumstance In Mind

During wedding planning, one of the most important things to remember is the season in which your wedding is being held. A lot of the time, there are situations where vendors have to cancel because of uncertainty. For instance, a wedding in a hurricane season can be problematic for the couple, the vendors, and the guests.

Generally, wedding vendors are reliable people and they don’t cancel without a good reason, but there can be times when it becomes inevitable. So, keeping your situation in mind is a way to maintain your sanity.

Try to be understanding of the fact and avoid planning your wedding during uncertain times because you’ll only be disappointed in the end. It’s better to plan your wedding on a day when things are normal because everything will flow smoothly.

Stay Calm

So, you just got the call that your vendor has canceled on you. It’s natural to be overwhelmed and stressed and make a scene, but is everything going to be normal afterward? The obvious answer is: No, it won’t be. Although it is understandably frustrating to have your vendor cancel on you at the last minute, worrying over what’s done can’t undo the damage. So, what you should do?

Instead of getting frustrated about things that are beyond your control, a better approach is to find a solution quickly. This is why it’s important to stay calm because you can’t make good decisions when you’re frantic and losing your mind.

Take a few deep breaths and figure out the next action plan. You’re going to want to consult a different vendor and while it may seem tiring, it’s the best way you can salvage the situation and move forward instead of canceling your wedding out of stress.

Try your best to avoid making hasty decisions and stick to the original game plan. Being calm and taking a few relieving breaths are going to set your mind into perspective and you’re going to feel much better. Take some time off, look after yourself, and face the day with renewed and positive energy. Everything will be alright and you’ll have your wedding on the same day with no hassle or problems, eventually.

Do Your Research

This is more like a precautionary tip than anything. It’s crucial to do your research on different vendors for your wedding, so that you don’t end up in this situation to begin with. And if a vendor cancels, you will have a list of vendors you can go to.

There are a lot of vendors out there and they have client reviews as well that are very helpful. These reviews are going to give you an insight into how the vendor works and whether they deliver what they promise or not.

This research is a great thing to do before even deciding on a vendor because it’s going to ensure that things like cancellation and ghosting on the day of the event don’t happen.

If someone in your family or friend circle has had a wedding recently, then you can take reviews from them as to how their wedding vendors and suppliers were and how they managed everything from start to finish.

This is also a nice way of getting introduced to independent vendors who can deliver good results and leave you feeling satisfied because the last thing anyone wants on their wedding day is to have an important vendor cancel on them. That can lead to a fiasco of a whole new level. This is why it’s better to be safe than sorry.

Ask For Recommendations

If your vendor just canceled on you, it’s better to use them to your advantage. Try to talk with the vendor in setting up a substitute for you because your wedding is fast approaching and you need a vendor ASAP. A lot of the time, vendors will be accommodating and they will give you recommendations of other vendors who can take up your order and the wedding planning can resume like normal.

This can save you from the hassle of going through vendors again and selecting one for your wedding and all of the heavy lifting will be done by the ones who canceled on you, in the first place.

Yes, wedding planning can be tedious, but it’s also the time when you need to work smarter and not harder. Since you already have so much on your plate, let others do the work for you and sort everything out so that you’re good to go on your big day.

Don’t Be Naïve

Vendors can cancel or hold back from their commitment some time before the wedding, but what a lot of people might forget, is the fact that you’ve already paid half or more than half to the vendor and now they’re canceling on you. Don’t be naïve in this regard. You want to get a refund from the vendor since they are not providing their services anymore.

A lot of the time, this money is refundable, but vendors intentionally or unintentionally forget to mention this fact. And after cancellation, the couple is left with a huge dent in their wallets, while the vendors pocket the cash.

So, it’s best to be smart and try to make a contract that allows payment only after the services are done or have a refund clause mentioned in it.

Use Your Wedding Planner To Your Advantage

If you’re planning your wedding with the help of a wedding planner, then you’re at an advantage again. If your vendor has called you and canceled the commitment, then don’t even break a sweat. Ring up your wedding planner and explain the situation.

It is the job of a wedding planner to deal with last-minute cancellations and problems and he/she can come up with a solution in no time. See? Sometimes, getting help from professionals is going to lift off a lot of burden from your own shoulders.

By the way, if you have hired a wedding planner, the cancellation call will be received by the wedding planner. Then, the planner will notify you and also tell you that they are already looking for a replacement.

Sign A Contract

This tip is also going to put you in safe waters when it comes to cancellations. If you’re deciding on a vendor and you guys are at the final stages of commitment, then making a contract is necessary. In it, you and the vendor can negotiate the terms, like a refund, avoiding last-minute cancellations, payment methods, etc.

The best thing about a contract is that it has a legal standing and if there is any issue that’s putting your wedding in jeopardy, you can take action against the vendor legally and sue them.


Wedding planning is a very tedious task and it’s ideal if everything falls into place, but sadly, that’s not always the case. However, these tips are going to help you stay sane and find solutions to last-minute cancellations of vendors quickly. Choose reputable wedding tent rentals Damascus MD who keep their word.