Working in a corporate setting does not mean you and the other employees are going to be confined within the four corners of your office cubicle. Sometimes, companies hold annual events to encourage camaraderie outside the office. A lot of companies would even invest in corporate tent rentals to make the event area look more attractive.
Corporate events serve as a break from the everyday stress of your job. Aside from that, such events can also help in the employees’ growth and building interpersonal relationships beyond the office setting.
That said, planning a corporate event can be time-consuming and requires attention to details. For one, finding a reputable event rentals company can be challenging. These events companies will surely help make your event successful and memorable. That is why it is important to find a reliable business partner to help you with events management.
What are corporate events for?
As mentioned, corporate events are events usually organized by companies for their employees, stakeholders, and clients. Such events usually require planning for tent rentals and table and chair rentals to make the event more special.
On the other hand, some companies even rent venues and vacation spots to hold their corporate events. In other words, a corporate event is a company’s way to invest in their employees’ development and growth. Such events also aim to strengthen the relationship with their staff, clients and stakeholders.
Types of corporate events
There are different types of corporate events that companies usually hold for their employees. Some hold the event out of town, while some prefer event rentals – it may vary depending on the event’s purpose and their budget. Among common types of corporate events include the following:
This type of corporate event aims to provide relevant and useful information for large audiences, which they can use in their current jobs. Seminars and conferences are usually held at least a day or a few days and invite speakers to discuss related topics.
- Corporate outings/retreat
These events are usually held out of town – usually in vacation spots and typically both have time for leisure and “team building” activities for participants. Such events are usually last overnight or even up to a week.
- Product launch
This is a special company event which aims to create excitement over an upcoming product. Such events are common among companies offering mostly consumer products.
- Trade shows
Trade shows usually feature several businesses that feature their respective products or services. Such events are usually held in large venues and last for days. Since this is a large event, corporate tent rentals are needed to accommodate hundreds of vendor participants.
Planning for corporate events
Planning an event can be challenging, especially if you are expecting hundreds or even thousands of participants. That is why it is important to have a solid and detailed plan to ensure the event’s success. Here are questions that need to be answered when planning for a major corporate event:
- What are your event’s objectives?
Ask yourself why you are planning the event in the first place. Your objectives should answer the following:
- Who are your attendees?
- What is the event all about?
- Where will the event be held?
- When will the event be?
- How will you prepare and execute the event?
- How much is your budget?
Event planning and implementation can be expensive, that is why you should consider your expenses as well. Make sure to have an estimated cost for all event components. These include venue and catering rentals, tokens for the facilitators or speakers, and many more.
- What do I have to prepare?
Having a checklist is important in every important event to ensure that everything is on the right track. Use a task management program to make your job easier. More importantly, make sure that every team member does his respective task to avoid any delays. Communication is the key!
- Do I have a contingency plan?
There are some situations that may happen beyond our control such as blackouts or sudden rains. That is why it is important to be ready for these unseen events. For example, it may be a good idea to bring an extra generator in case of sudden power shortages. Or perhaps reserve an emergency events room within the events area in case of bad weather.
Make memorable events happen
Planning a major event should be manageable enough as long as you keep in mind the above event planning tips. To ensure a smooth and successful corporate event, you should hire only the best event rentals in Maryland.